Appropriations Language 31.1. General. Appropriations language is prepared for the budget to transmit the request to Congress. Appropriations language is required on a separate page for each account for which appropriations or limitation language has been enacted in the current year or is proposed for the budget year. Appropriations language submissions contain: --language as enacted for the current year with the proposed changes for the budget year, if any; or --proposed language if none was enacted for the current year and it is required for the budget year; and --statutory references. For accounts that cover direct loan or guaranteed loan programs, appropriations language must be included for the subsidy costs, loan levels, and administrative expenses, unless specifically exempted by OMB (see section 31.5). Proposed substantive changes in appropriations language should accompany the initial budget submission to provide adequate time for consideration of revisions. 31.2. Form of language submissions. Language submissions will be in the form of exhibit 31A or 31B. The text printed in the appropriations acts for the current year constitutes the primary source of material for the language submissions. OMB will furnish each agency reprinted galleys (see section 30.1) containing enacted current year appropriations language. If not available, OMB will provide copies of the enrolled bills showing appropriation items as they appear in the annual appropriations act, continuing resolution, or in supplemental, rescission, or other appropriations acts for the current year. These copies are for the use of the agency in preparing language submissions required by OMB and for the agency's own use. The print materials submission of each appropriation item will be prepared by pasting the language from the enrolled bill on a separate sheet of paper, with changes in the language or amount enclosed in brackets and new material indicated in the margin and underscored (see section 31.3). In preparing the language, all of the text in the appropriations act will be used, except the preamble and the title of the act. If the organizational unit is not identified as a heading in the text, it will be inserted at the top of the sheet. Where amounts have been appropriated in addition to the regular appropriations for the current year (e.g., supplemental or rescission action), the text from the additional appropriations will be pasted on the same sheet as the text from the annual act, and the title from the additional appropriation will be omitted (exhibit 31B). The citation for the additional appropriations will follow the specific language and will be shown in parentheses and underscored. In cases where the entire amount available was provided in a supplemental or other appropriations act, the title and any immediately preceding organizational unit identification will appear in the same manner as items from an annual act. If no current year appropriation has been enacted, the proposed appropriation language will be typewritten as new material and underscored. If an appropriation for the current year is provided in a continuing resolution, the proposed language will be prepared as follows: --where the continuing resolution includes specific language by account, that language will be submitted in the same manner as language that was provided in a regular appropriations act; --where the continuing resolution enacts specific language by reference to an appropriations bill, the agency OMB representative will provide guidance on preparation of the language submissions; --where the continuing resolution refers only to a level or rate (e.g., to the lower of the House or Senate level, Senate level, or current rate), the proposed language for the budget year will be submitted as new material. An explanatory note will be provided by OMB for insertion following the language. 31.3. Changes in language and amounts. Changes to appropriations language will be made as follows: --When a change in the language, amount, or account title is proposed for enactment by Congress, any material to be omitted will be enclosed in brackets []. --New material will be typewritten (double-spaced, if practicable) and underscored in the right margin of the page on which the printed material is pasted. --New material should always follow bracketed material, even though bracketed material may be only figures while new material includes additional language. --Amounts will be stated in dollars rounded to the nearest thousand (e.g., $10,951,000; not $10,950,768). --A caret (:) and line should indicate clearly the place where the new material will be inserted. --Brackets, carets, and insert lines are to be made in ink (not typed). --Care should be taken not to obliterate pre-existing punctuation marks. 31.4. Statutory references. Following the appropriations language, supporting statutory references and special notes applicable to the budget year will be inserted in parentheses and underscored. Agencies will furnish and are responsible for the correctness of all statutory references. These references will be shown in the following sequence: (1) Basic authorizing legislation (including currently effective amendments), treaty, or executive order that continues in effect during the budget year (omit if the reference is cited in the body of the language). Such citations will usually be by reference to the United States Code. Citations should be in this order of preference: --to the United States Code; or --to the public law number; or --to the popular title of the law (if there is one); or --to the date of the Act followed by the applicable volume and page of the Statutes at Large. Executive orders will be cited by number. Citations to the same title of the U.S. Code should be consolidated, and titles (and sections thereunder) should be listed in ascending numerical order. Avoid multiple citations to the same legislation. (2) The appropriations act from which the text of the appropriations language has been taken.--Generally, references will be to the short title of the entire act. If an appropriations act provides a citation for a specific title, that citation will be used. If the act or title thereof has no short title, the agency's OMB budget representative will specify the citation to be used. (When two or more appropriations act citations are required, e.g., a regular appropriations act and a supplemental appropriation act, each citation will follow the appropriations language to which it is applicable.) Where language in an appropriations bill was enacted by reference in a continuing resolution, the continuing resolution (not the referenced bill) will be cited. 31.5. Appropriations language for credit programs. Each program account associated with a direct loan or loan guarantee program must contain a request for an appropriation for the subsidy costs on a net present value basis, the loan level supportable by that subsidy, and administrative expenses for operating the credit program. Where loans are disbursed within 5 years of obligation, the following standard subsidy appropriation language should be used, as appropriate: [For the cost of direct loans, $------,] [and] [for the cost of guaranteed loans, $------,] as authorized by [authorizing statute]: Provided, That such costs, including the cost of modifying such loans, shall be as defined in section 502 of the Congressional Budget Act of 1974: Provided further, That these funds are available to subsidize [gross obligations for the principal amount of direct loans not to exceed $------] [and] [total loan principal, any part of which is to be guaranteed, not to exceed $------.] In addition, for administrative expenses to carry out the [direct] [and] [guaranteed] loan program[s], $------. Where administrative expenses are proposed to be transferred to a salaries and expenses account, the following phrase should be substituted for the last sentence above: In addition, for administrative expenses to carry out the [direct] [and] [guaranteed] loan program[s], $------, which shall be transferred to and merged with the appropriation for [name of account]. Where loans are disbursed beyond the 5 year period after obligation, add the following phrase: Provided, That such sums are to remain available through 19XX for the disbursement of loans obligated in fiscal year 19BY. When agencies believe that the nature of a program requires a modification of the specified language, an exception may be requested in accordance with section 11.6. 31.6. Explanations relating to appropriations language. No explanations or justifications will be written on the language submissions, except notes required for printing as indicated above. The following material must be submitted separately to support the language submissions: --an explanation and justification of all proposed changes in the language of the appropriation, other than changes in amounts, including changes to general and administrative provisions; --a list of new provisions in the proposed language and explanation of the purpose of each; --a list of all provisions (old or new) in the proposed language that are subject to a point of order under the rules of either House of Congress, the reason for including them in the proposed language, and the steps, if any, that have been taken to remedy the point of order situation; and --a copy of a letter from the Office of Personnel Management approving any new provisions that relate to employment of personnel without regard to civil service or classification laws.