EOP-OMB: Circular No. A-34

This is historical material, "frozen in time." The web site is no longer updated and links to external web sites and some internal pages will not work.

NARA is disabling support for IPv4 and will support only IPv6 protocols for accessing this website after September 24, 2021. If you receive a network error or have other issues when attempting to access this site, please contact your Internet Service Provider for assistance.

TABLE OF CONTENTS ---------------------------------------------------------------------- Sec. No. Page ---------------------------------------------------------------------- Analysis of changes................................... ...... vii Suggestions for OMB Circular No. A-34................. ...... xiii

I. GENERAL INFORMATION AND REQUIREMENTS

Purpose, authority, and application of instructions: Purpose and authority............................... 11.1 I-1 Application of instructions......................... 11.2 I-1 Requirements and modifications...................... 11.3 I-1 Methods and responsibilities for budget execution: Apportionment process............................... 12.1 I-1 Reports on budget execution......................... 12.2 I-1 Responsibilities of agencies........................ 12.3 I-2 Responsibilities of OMB............................. 12.4 I-2 Assistance in preparation of schedules.............. 12.5 I-2 Responsibilities for disclosure with respect to the budget............................................ 12.6 I-2

II. TERMINOLOGY AND CONCEPTS

Terminology: Definitions......................................... 21.1 II-1 Concept of obligations: General concept..................................... 22.1 II-5 Application of concept of obligations: General............................................. 23.1 II-6 Personal services and benefits...................... 23.2 II-6 Travel and transportation........................... 23.3 II-6 Rent, communication and utilities................... 23.4 II-6 Printing and reproduction, other contractual services, supplies and materials, and equipment... 23.5 II-7 Lands and structures................................ 23.6 II-8 Grants and taxes payable to State and local governments....................................... 23.7 II-8 Other grants, subsidies, and contributions.......... 23.8 II-9 Pensions, annuities, insurance claims, refunds, awards, and indemnities........................... 23.9 II-9 Interest and dividends.............................. 23.10 II-9 Investments......................................... 23.11 II-9 Guarantees.......................................... 23.12 II-9

III. AGENCY ACCOUNTING AND FUND CONTROL SYSTEMS

General requirements: Accounting and internal control systems............. 31.1 III-1 Definitions......................................... 31.2 III-1 Fund control regulations............................ 31.3 III-1 Treatment of budgetary resources.................... 31.4 III-1 Review and approval of fund control regulations..... 31.5 III-3 Requirements for reporting Antideficiency Act violations: Adverse personnel actions and penalties............. 32.1 III-3 Requirements to report Antideficiency Act violations 32.2 III-3 Contents of report to the President................. 32.3 III-4 Report to the Congress.............................. 32.4 III-5 Report on GAO findings.............................. 32.5 III-5 OMB-requested investigations and audits............. 32.6 III-5 Timing of reports by agency heads................... 32.7 III-5

IV. APPORTIONMENTS AND REAPPORTIONMENTS

Requirements for certain types of accounts: Apportionment requirements and exemptions........... 41.1 IV-1 Basis and nature of apportionments: Basis of apportionment action....................... 42.1 IV-1 Level of apportionments............................. 42.2 IV-1 Types of apportionments............................. 42.3 IV-1 Procedures for requesting changes in the level or time periods of apportionments.................... 42.4 IV-1 Apportionment of available balances................. 42.5 IV-2 Legality of using funds............................. 42.6 IV-2 OMB approval of comments on the apportionment....... 42.7 IV-2 Apportionment of amounts appropriated under continuing resolutions............................ 42.8 IV-2 Basis of apportionment requests: Basing requests on financial plans.................. 43.1 IV-4 Requests anticipating the need for supplemental authority......................................... 43.2 IV-4 Apportionment and reapportionment procedures: Use of Standard Form 132............................ 44.1 IV-5 Coverage of the S.F. 132............................ 44.2 IV-5 Initial apportionments.............................. 44.3 IV-5 Reapportionments.................................... 44.4 IV-5 Adjustments not requiring submission of a reapportionment request........................... 44.5 IV-6 Treatment of automatic adjustments on reapportionment requests.......................... 44.6 IV-6 Supporting data..................................... 44.7 IV-6 Number of copies.................................... 44.8 IV-7 Signature........................................... 44.9 IV-7 Action by OMB....................................... 44.10 IV-7 Explanation of Standard Form 132, Apportionment and Reapportionment Schedule: Explanation of form and line entries................ 45.1 IV-7

V. REPORTS ON BUDGET EXECUTION

Application of instructions for reports on budget execution: Coverage of reports................................. 51.1 V-1 Level of detail..................................... 51.2 V-1 Reporting procedures: Timing of reports................................... 52.1 V-1 Supporting data..................................... 52.2 V-1 Informational copies................................ 52.3 V-1 Certification....................................... 52.4 V-1 Explanation of Standard Form 133, Report on Budget Execution: Explanation of report and line entries.............. 53.1 V-1 Agreement of final Report on Budget Execution (S.F. 133) with the President's budget and the Treasury Annual Report Appendix............................ 53.2 V-8

VI. CREDIT APPORTIONMENT AND BUDGET EXECUTION

General information and requirements: General............................................. 61.1 VI-1 Coverage............................................ 61.2 VI-1 Requirement for appropriations...................... 61.3 VI-1 Terminology and concepts: General............................................. 62.1 VI-1 General definitions................................. 62.2 VI-1 Interest computation................................ 62.3 VI-3 Administrative expenses............................. 62.4 VI-4 The credit subsidy model............................ 62.5 VI-5 Direct and guaranteed loan transactions: Risk categories..................................... 63.1 VI-5 Initial estimate of the subsidy cost................ 63.2 VI-6 Negative subsidy costs.............................. 63.3 VI-6 Loan disbursement................................... 63.4 VI-7 Non-subsidy collections............................. 63.5 VI-7 Reestimates: General............................................. 64.1 VI-8 Interest rate reestimates........................... 64.2 VI-8 Technical/default reestimates....................... 64.3 VI-9 Procedures for calculating interest and technical/default reestimates..................... 64.4 VI-9 Closing reestimates................................. 64.5 VI-9 Interest on reestimates............................. 64.6 VI-9 Reestimate recording procedures..................... 64.7 VI-9 Timing of reestimates............................... 64.8 VI-10 Modifications: General............................................. 65.1 VI-10 Modification cost................................... 65.2 VI-11 Estimating the modification cost.................... 65.3 VI-11 Credit accounting recording......................... 65.4 VI-11 Credit apportionment and reapportionmments: Basis for apportionment............................. 66.1 VI-12 Timing of requests.................................. 66.2 VI-12 Types of apportionment.............................. 66.3 VI-12 Reporting format and procedures..................... 66.4 VI-12 Subsidy rates for apportionment..................... 66.5 VI-12 Direct loan apportionment and reapportionment schedule (SF 142DL) and line entries.............. 66.6 VI-13 Guaranteed loan apportionment and reapportionment schedule (SF 142GL) and line entries.............. 66.7 VI-15 Reports on credit execution: General............................................. 67.1 VI-18 Reporting format and procedures..................... 67.2 VI-18 Reports on credit execution--direct loans........... 67.3 VI-18 Reports on credit execution--guaranteed loans....... 67.4 VI-21 Closing accounts: General............................................. 68.1 VI-25 Program accounts.................................... 68.2 VI-25 Financing accounts.................................. 68.3 VI-25 Liquidating accounts................................ 68.4 VI-25 Reappropriation..................................... 68.5 VI-26 Fund control and credit accounting systems: General............................................. 69.1 VI-26 Review and approval of credit fund control systems.. 69.2 VI-26 Requirements to report Antideficiency Act violations 69.3 VI-26

VII. RESCISSION PROPOSALS AND DEFERRALS

General requirements and terminology: Purpose and authority............................... 71.1 VII-1 General requirement................................. 71.2 VII-1 Rescissions......................................... 71.3 VII-1 Deferrals........................................... 71.4 VII-1 Reserves established under the Antideficiency Act... 71.5 VII-2 Withholdings under continuing resolutions........... 71.6 VII-2 Withholdings under multi-year apportionments........ 71.7 VII-2 Reporting procedures: Reports to Congress................................. 72.1 VII-2 Materials required for special messages............. 72.2 VII-2 Materials required for supplementary messages....... 72.3 VII-3 Cumulative reports.................................. 72.4 VII-3 Timing of submissions to OMB........................ 72.5 VII-3 OMB responsibilities................................ 72.6 VII-4 Review of deferrals................................. 72.7 VII-4 Proposals to lower limitations on trust or revolving funds............................................. 72.8 VII-4 Apportionment action following enactment of rescissions....................................... 72.9 VII-4 Release of withholdings necessitated by congressional action or inaction.................. 72.10 VII-5 Explanation of Standard Form 132 for rescissions and deferrals: General information................................. 73.1 VII-5 Use of Standard Form 132............................ 73.2 VII-6 Use of Standard Form 133............................ 73.3 VII-7 Preparation of rescission, deferral, and supplementary reports: Instructions on preparing rescission, deferral, and supplementary reports............................. 74.1 VII-7

VIII. INSTRUCTIONS FOR SPECIAL TYPES OF TRANSACTIONS

Transfers between appropriation and fund accounts: General principles and application of instructions.. 81.1 VIII-1 Transfers for the purposes of the transferring account........................................... 81.2 VIII-1 Transfers for the purposes of the receiving account. 81.3 VIII-2 Temporary charges and credits between accounts...... 81.4 VIII-3 Investments in U.S. Government securities: General policy...................................... 82.1 VIII-3 Treatment of principal.............................. 82.2 VIII-3 Treatment of discounts, premiums, and interest...... 82.3 VIII-3 Foreign currency: Apportionments and reports.......................... 83.1 VIII-5 "Immediately available" appropriations: Apportionments and reports for immediately available appropriations.................................... 84.1 VIII-5 Transactions and balances of revolving funds: Obligations of revolving funds...................... 85.1 VIII-6 Writeoffs of receivables............................ 85.2 VIII-6 Meaning of unapportioned balances................... 85.3 VIII-6 Antideficiency Act violations in revolving funds.... 85.4 VIII-6 Funds appropriated to the President: Original distribution of budget authority........... 86.1 VIII-7 Interagency allocations............................. 86.2 VIII-7 Apportionments and reports.......................... 86.3 VIII-7 Appropriations coordinated by OMB................... 86.4 VIII-7 Monitoring federal employment: FTE policy.......................................... 88.1 VIII-7 Reporting requirement............................... 88.2 VIII-7 Format of the plan.................................. 88.3 VIII-8

IX. MONITORING FEDERAL OUTLAYS

Monitoring federal outlays: Purpose............................................. 91.1 IX-1 Coverage............................................ 91.2 IX-1 Reporting requirements.............................. 91.3 IX-1 OMB and Treasury Department responsibilities........ 91.4 IX-2 Timing of submissions............................... 91.5 IX-2

X. REPORTS ON UNVOUCHERED EXPENDITURES

Reports on unvouchered expenditures: Background.......................................... 101.1 X-1 Definition.......................................... 101.2 X-1 Basis for exemptions................................ 101.3 X-1 Coverage............................................ 101.4 X-1 Requirements........................................ 101.5 X-1 OMB responsibilities................................ 101.6 X-1

XI. PROCEDURES FOR CLOSING ACCOUNTS

Expired and cancelled appropriations: Background.......................................... 111.1 XI-1 The life cycle of appropriations.................... 111.2 XI-1 Authority for closing indefinite appropriations..... 111.3 XI-1 Treatment of unrecorded obligations................. 111.4 XI-1 Treatment of repayments: reporting procedures for reports of budget execution....................... 111.5 XI-1 The expired phase: budget execution reporting procedures........................................ 111.6 XI-4 The expired phase: obligation adjustments for contract changes.................................. 111.7 XI-5 The expired phase: alternatives for payment of old obligations....................................... 111.8 XI-5 Cancelled accounts: procedures for reports of budget execution......................................... 111.9 XI-5 The cancelled phase: payments....................... 111.10 XI-6 The cancelled phase: one percent apportionment requirement....................................... 111.11 XI-6 Antideficiency Act violations....................... 111.12 XI-6 APPENDICES Appendix A: Crosswalk between Antideficiency Act and Title 31--Money and finance....................... ...... A-1 Appendix B: Checklist for fund control regulations.. ...... B-1 EXHIBITS ---------------------------------------------------------------------- Exhibit No. Page ---------------------------------------------------------------------- II. Terminology and concepts: Transfers of budgetary resources among Federal Government accounts............................... 21 Exh-1 III. Agency accounting and fund control systems: Antideficiency Act violation: sample letter to the President......................................... 32 Exh-3 IV. Apportionments and reapportioments: One-year appropriation--Initial apportionment....... 45A Exh-5 No-year appropriation--Initial apportionment........ 45B Exh-6 No-year appropriation--Reapportionment.............. 45C Exh-7 Appropriations under continuing resolution.......... 45D Exh-8 Reapportionment following a continuing resolution... 45E Exh-10 Public enterprise (revolving) or intragovernmental (revolving) fund--Reapportionment................. 45F Exh-11 Trust fund limitation............................... 45G Exh-12 Negative amount due to reduced unobligated balance.. 45H Exh-13 V. Reports on budget execution: Annual account--Final report........................ 53A Exh-15 Annual account--Quarterly report.................... 53B Exh-16 No-year account--Quarterly report................... 53C Exh-17 Public enterprise (revolving) or intragovernmental (revolving) fund--Quarterly report................ 53D Exh-18 VI. Credit apportionment and budget execution: Direct loan program interest computation............ 62A Exh-19 Direct loan program interest computations on unused borrowing......................................... 62B Exh-20 Direct loan program interest computations on prior year borrowing.................................... 62C Exh-21 Direct loan program weighted average interest rate.. 62D Exh-22 Direct loan program current year collections and related interest income........................... 62E Exh-23 Direct loan interest computations--Total interest income and interest expense....................... 62F Exh-24 Direct loan program interest computation--Annual principal repayment to Treasury................... 62G Exh-25 Direct loan interest computations--Debt to Treasury at end of current fiscal year..................... 62H Exh-26 Guaranteed loan program interest income and expense computations--Revised weighted average interest rate.............................................. 62I Exh-27 Guaranteed loan program interest income and expense computations--Interest income on current year transactions...................................... 62J Exh-28 Guaranteed loan program interest income and expense computations--Interest income on prior year balances.......................................... 62K Exh-29 Guaranteed loan program interest income and expense computations--Year end cash balance............... 62L Exh-30 Initial direct loan apportionment of both program and financing accounts............................ 66A Exh-31 Initial guaranteed loan apportionment of the program and financing accounts............................ 66B Exh-32 Direct loan program account credit execution final report............................................ 67A Exh-35 Direct loan financing account credit execution final report............................................ 67B Exh-36 Guaranteed loan program account credit execution final report...................................... 67C Exh-37 Guaranteed loan financing account credit execution final report...................................... 67D Exh-38 VII. Rescission proposals and deferrals: Rescission report--simple rescission proposal....... 72A Exh-41 Proposed rescission appropriation language for rescission proposal reported in exhibit 72A....... 72B Exh-42 Apportionment or reapportionment request for rescission proposal reported in exhibit 72A....... 72C Exh-43 Deferral report..................................... 72D Exh-44 Apportionment or reapportionment request for rescission proposal reported in exhibit 72D....... 72E Exh-45 Supplementary report--Revision of deferral reported in exhibit 72D.................................... 72F Exh-46 Revised deferral report--Revision of deferral reported in exhibit 72D........................... 72G Exh-47 Apportionment or reapportionment request for revised deferral proposal reported in exhibit 72F......... 72H Exh-48 Apportionment or reapportionment request deferral reported in exhibits 72E-H overturned by Congress. 72I Exh-49 Apportionment or reapportionment request--Congressionally-initiated deferral for account illustrated in exhibit 45C................ 72J Exh-50 VIII. Instructions for special types of transactions: U.S. Government security purchased at a discount--Special, trust, and revolving funds..... 82A Exh-51 U.S. Government security in exhibit 82A sold or redeemed at par--Special or trust fund............ 82B Exh-52 U.S. Government security in exhibit 82A sold or redeemed at par--Revolving fund................... 82C Exh-53 U.S. Government security purchased at a premium--Special or trust fund.................... 82D Exh-54 U.S. Government security in exhibit 82A purchased at a premium--Revolving fund......................... 82E Exh-55 U.S. Government security sold at a discount--Revolving fund.......................... 82F Exh-56 IX. Monitoring federal outlays: Reports on outlays--Agency and program coverage..... 91A Exh-57 Reports on outlays--Initial report.................. 91B Exh-61 X. Reports on unvouchered expenditures: List of accounts containing unvouchered expenditures 101 Exh-63 XI. Procedures for closing accounts: Illustration of a life cycle of an appropriation.... 111 Exh-65

INDEX................................................. ...... Ind-1

----------------------------------------------------------------------